mORK Mobile Amtgard Privacy Policy

Who runs the app

mORK is made by Harvard Productions. There is no mORK server. The app talks directly to the Amtgard Online Record Keeper at ork.amtgard.com, and — only when you choose to share a class list — to listmancer.com. Harvard Productions never receives any of your player data.

Signing in

You sign in with your own ORK username and password. Your password is sent directly to the ORK over HTTPS and is never stored on your device. The app keeps only the session token the ORK sends back, for up to 30 days, and reuses it so you do not have to sign in every time. Your ORK username is remembered on the device to prefill the login form.

What the app fetches from the ORK

Only what you could see by logging into the ORK yourself:

• Your own player record — persona, pronouns, park, kingdom, waiver and dues status, profile photo, awards, attendance and class credits.
• Public park, kingdom and event information, and rosters.
• Other players’ public records, when you search for them or enter credits.

Writes — attendance, class credits and profile edits — happen only under your own ORK permissions.

What is stored on your device, and for how long

The app caches a copy of your own card so it works offline: persona, pronouns, park and kingdom, waiver, suspension and dues status, profile photo, awards, attendance and class credits. Your email address, legal name and username are not part of this cached card — though your username is kept separately, for one purpose only, as listed below. Each time the app connects, freshly fetched data replaces the cached copy.

The app also stores:

• The ORK session token, which expires after 30 days.
• Your ORK username, to prefill the login form.
• Your own class lists.
• A Listmancer access token, if you have shared a list.
• Display preferences — theme and list view.

None of this is backed up anywhere by the app. Everything except your display preferences and class lists is deleted when you log out, and all of it is deleted when you uninstall the app.

Sharing with Listmancer

This happens only when you tap Share to Listmancer on one of your class lists. The app sends your ORK session token to Listmancer once; Listmancer confirms your identity with the ORK and returns its own access token, which the app keeps. The shared list — its name, description, class list contents and Public or Unlisted visibility — is posted under your ORK persona, and Listmancer looks up your persona, park and kingdom from the ORK.

When you import a list from Listmancer by link, QR code or pasted code, the app tells Listmancer that the list was imported. No player data goes with that. Data held at Listmancer is governed by Listmancer’s own privacy statement.

Sending a list to another person

Send list uses your phone’s own share sheet — AirDrop, Quick Share, Messages, Mail and so on — to send a class list file. Nothing passes through Harvard Productions.

Camera, photos and NFC

The camera is used only to scan QR codes, for class lists and player sign-in codes. Your photo library is used only when you choose a new profile photo, which is uploaded to the ORK. NFC is used to read player sign-in tags, and to write a player’s public ORK link to a tag. No location data is used.

No analytics, advertising or sale of data

The app contains no analytics, advertising or tracking libraries. Your data is never sold, rented or shared outside the uses described above.

Youth players

The app shows only what the ORK returns. The ORK’s visibility rules, including the Amtgard International Youth Policy, apply unchanged.

Removing your data

Logging out or uninstalling the app deletes the copy held on your device. The ORK and Listmancer hold the source records, so requests about those go to them.

Contact

Questions about this statement go to harvardproductionsapps@gmail.com. If a security problem with the app is found, Harvard Productions will notify Amtgard International and affected players promptly.

Changes

Changes to this statement are noted here with a new effective date, and in the app’s store release notes.

Previous version: May 1st, 2020.